Give your team access to gift cards

Everyone signs in with their own login, so every gift card applied at the desk is recorded against the person who applied it. Pick the role by what the person does; you never have to choose individual permissions.

Person	Role	They can	They can’t
Front desk and reservations	Gift Card Desk	Find a booking, check a card’s balance and apply it; see the gift card dashboards and card history.	Change any settings.
Accounting	Finance (read-only)	See the reconciliation dashboards, card history and the activity log.	Apply gift cards or change any settings.
Whoever runs the team	Organization Admin	Everything above, plus invite people and change their roles.	—

There is deliberately no “manager” role between desk staff and admin. Being able to invite people or change their roles amounts to admin, so whoever looks after the team should be an Organization Admin.

Invite someone

1. In the console, go to Organization → Users → Invitations and press Invite User. (Bulk Invite sends several at once.)
2. Enter their work email address and send. They receive an email invitation and set up their own login, including two-step verification if your organization requires it.
3. Once they’ve accepted, open them under Organization → Users, tick the role from the table above in their permission groups, and save.

To change someone’s role later, open them under Users and tick a different one. To remove access, remove them from Users; their past redemptions stay on record under their name.

Questions? Tell us.

Something wrong or unclear on this page? Tell us and we’ll fix it.